2. Personal Data We Collect

We may collect and process the following types of personal data:

• Website Usage Data: IP addresses, browser type, operating system, referral source, pages visited, and other usage data collected via cookies and analytics.
• Contact Data: Name, email address, phone number, and message content submitted through contact forms.
• Membership and Event Data: Information provided when you register for membership or events, such as name, address, age (for eligibility), and emergency contact details.
• Photographs and Video: With consent, we may use photographs or video taken at events for promotional purposes.
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3. How We Collect Your Data

We collect data through:

• Your use of our website
• Contact forms
• Email, telephone, or other direct communication
• Event attendance and club participation
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4. Lawful Bases for Processing

We rely on the following lawful bases:

• Consent – for marketing communications and non-essential cookies.
• Contractual necessity – for managing memberships and events.
• Legal obligation – to meet statutory responsibilities.
• Legitimate interests – for club administration and website improvements.
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5. How We Use Your Data

• To manage club activities and memberships
• To respond to enquiries
• To communicate about events or notices
• To maintain and improve our website
• To comply with legal obligations

6. Sharing Your Information

We do not sell your data. We may share it with trusted third parties such as:

• IT and website service providers
• Communication platforms (e.g., email services)
• Booking or event software provider

• Regulatory bodies, when required by law

7. International Transfers

Data is primarily stored in the UK. Where we use third-party services outside the UK, we ensure adequate safeguards such as Standard Contractual Clauses (SCCs).

8. Data Retention

We retain your data for no longer than necessary. Membership data is typically kept for up to six years after your membership ends, unless we are legally required to retain it for longer.

9. Your Rights

You have the right to:

• Access your personal data
• Request rectification or deletion
• Restrict or object to processing
• Withdraw consent at any time
• Request data portability
• Lodge a complaint with the Information Commissioner’s Office (https://ico.org.uk)

To exercise your rights, contact us at nicky@victoriabowls.co.uk.

10. Cookies and Similar Technologies

We use cookies to enhance your browsing experience, gather analytics, and provide relevant features. Some cookies are essential, while others are used only with your consent.

Types of Cookies We Use

• Strictly Necessary Cookies – Required for website functionality.
• Performance Cookies – Help us improve website performance.
• Functionality Cookies – Enable enhanced features.
• Advertising Cookies – May be used to deliver targeted ads (only where applicable).

You can manage your cookie preferences via our cookie consent banner when you visit the website. You may also change or withdraw your consent at any time by visiting this page.

Cookie Audit Table

The table below lists all cookies currently in use on this website, dynamically generated by our cookie compliance plugin:

Necessary

Necessary cookies are required to enable the basic features of this site, such as providing secure log-in or adjusting your consent preferences. These cookies do not store any personally identifiable data.

Cookie	Duration	Description
wpEmojiSettingsSupports	session	WordPress sets this cookie when a user interacts with emojis on a WordPress site. It helps determine if the user's browser can display emojis properly.
cookieyes-consent	1 year	CookieYes sets this cookie to remember users' consent preferences so that their preferences are respected on subsequent visits to this site. It does not collect or store any personal information about the site visitors.
wordpress_test_cookie	session	WordPress sets this cookie to determine whether cookies are enabled on the users' browsers.

Analytics

Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics such as the number of visitors, bounce rate, traffic source, etc.

Cookie	Duration	Description
_ga_*	1 year 1 month 4 days	Google Analytics sets this cookie to store and count page views.
_ga	1 year 1 month 4 days	Google Analytics sets this cookie to calculate visitor, session and campaign data and track site usage for the site's analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognise unique visitors.

11. Security

We take appropriate technical and organisational measures to secure your personal data. While we strive to use commercially acceptable means to protect your data, no method of transmission over the internet is entirely secure.

12. Changes to This Notice

We may update this Privacy Notice from time to time. The most recent version will always be posted on this page. For significant changes, we may also notify you by email if appropriate.

13. Contact Us

If you have any questions about this Privacy Notice or how we handle your data, please contact:

Data Protection Lead
Victoria Bowls Club
Victoria Park, Francis St, Swansea SA1 1LY
Email: nicky@victoriabowls.co.uk

This Privacy Notice is compliant with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).